IAHR Event Registration: Terms and Conditions

This document sets out the terms and conditions between IAHR and you when you register for any event or conference organised by IAHR. By registering for an event or conference organised by IAHR you are agreeing to comply with these terms and conditions. You should read this document carefully.

Acceptance of policies and registration conditions

The following IAHR Event Registration Terms and Conditions apply to all IAHR events (virtual and onsite). Prior to your registration, you must acknowledge and accept the Terms and Conditions contained herein. Should you not wish to accept the Terms and Conditions you should not register.

Submission of a registration is regarded as affirmation of your acceptance of the Event Terms and Conditions.

How we will use your information

IAHR is committed to data privacy and protecting your personal information. Information on how IAHR collects, processes, and uses your data is included in the IAHR Privacy Policy.  Additionally, by submitting your email address during the event registration process, you agree that IAHR may send you event-related information and information about IAHR activities.  A valid email address is required for all registrations.

IAHR uses the personal data you provide in this registration for administering your participation in this event.  This may include information about the event’s content, event logistics, payment, updates, and additional information related to the event.

IAHR will not disclose your personal data to any other third party without your consent except where required to do so by law.

Service as an invited speaker

If you agree to speak at an IAHR event, we may share your contact and biographical information with event attendees. Sometimes we may also request a photograph. In other cases, we post on the respective event website information such as your name, employer, country, as well as a link to your member page available to the public on the IAHR website. Additionally, speakers may be asked to complete a release agreement or copyright form prior to their presentation.

Usage of photographic and video material taken at IAHR events

To comply with global data privacy laws, IAHR imposes certain restrictions on the use of multimedia at its events (e.g., photography, video, audio, online streaming, and all future mediums).  An attendee is permitted to use hand-held cameras and/or smart phones to take photographs and capture digital images for personal, non-commercial use, provided the photography is not disruptive. Photographs may not be published, sold, reproduced, transmitted, distributed or otherwise commercially exploited in any manner whatsoever.

IAHR may hire professional service providers (photo/video/streaming/audio) to document and display the event experience.  IAHR may also use social media (e.g., Twitter, Instagram, Facebook, LinkedIn, WeChat) to post real-time photos and videos to its social media feeds and upload photos and videos of the event to the IAHR website.  Attendees and sponsors are encouraged to capture their event experiences and post their own social content from the event (text, photos, audio, video, streaming), provided it does not infringe upon the rights of any attendee, sponsor, third party, or IAHR.  Such infringement would include, but is not limited to, defamation or infringement of intellectual property rights.  In the event an attendee requires a release or permission to protect the rights of a third party, obtaining such a release or permission shall be the sole responsibility of the attendee.  

By attending the event, you acknowledge and agree as follows: (a) IAHR may edit and use footage it captures at the event for marketing, communication and promotional activities and for any other lawful purpose in the ordinary course of its business; and (b) due to the prevalence of mobile recording devices in today’s world, IAHR disclaims all liability for the capture of your image in any multimedia format by other attendees at the event.


IAHR reserves the right to change, amend, add, or remove any of the above Terms and Conditions in its sole discretion and without prior notice. If one or more of the conditions outlined in these Terms and Conditions should become invalid, the remaining conditions will continue to be valid and apply. These Terms and Conditions apply to all event participants (attendees, speakers, sponsors, exhibitors).

The views expressed by any event attendee, speaker, exhibitor, or sponsor are not necessarily those of IAHR.  All attendees, speakers, exhibitors, and sponsors are solely responsible for the content of all individual or corporation presentations, marketing collateral, and/or advertising. 

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